Pimedate Ööde filmifestivali regulatsioonidest leiate informatsiooni selle kohta, millised on festivali võistlusprogrammid, auhinnad, žüriid, filmide esitamise tingimused, neile esitatavad nõudmised jpms. Kui teil tekib regulatsioonide kohta küsimusi, palun kontakteeruge submissions@poff.ee!
Black Nights Film Festival Regulations
12.11 – 28.11 2021, Tallinn, Estonia
1 INTRODUCTION
Black Nights Film Festival (in Estonian as PÖFF – Pimedate Ööde Filmifestival) aims to present a comprehensive selection of world cinema to Estonian, Baltic and North European audiences.
The 25th edition of the Black Nights Film Festival will take place from 12th-28th November 2021, in Tallinn, its main place of establishment, with sidebar screenings in the cities of Tartu, Narva, Kohtla-Järve and Jõhvi.
The Festival is recognised by FIAPF (International Federation of Film Producers Associations) and since 2014 accredited to organise an international non-specialised feature film competition along with 15 other film festivals around the world (including Berlin, Cannes, Karlovy Vary, Moscow, Venice, San Sebastian, Warsaw, Tokyo and others).
Black Nights Film Festival also holds specialised competitive sections, non-competitive sections, as well as sub-festivals for youth films, short films and animations.
The Festival is organised by the non-profit organisation MTÜ Pimedate Ööde Filmifestival (in English NGO Black Nights Film Festival).
MTÜ Pimedate Ööde Filmifestival (in English NGO Black Nights Film Festival)
Telliskivi 60a/2, 10412
Tallinn, Estonia
Phone: +372 56 208 308
E-mail: info@poff.ee
www.poff.ee
Black Nights Film Festival Programme Overview
The Black Nights Film Festival programme includes three competitive sections and various non-competitive sections for feature films.
1.1 Official Selection – Competition (17th – 26th of November 2021)
The Official Selection – Competition is an international non-specialised competition presenting feature-length (60 minutes and over) films from around the world completed after the 15th of September 2020.
Priority will be given to films with a World or International Premiere. The minimum premiere requirement is a European Regional Premiere. European films and co-produced films presented in their country of origin remain eligible.
The Festival will not accept films in the Official Selection – Competition that has been in competition at another festival accredited by FIAPF as a Competitive Feature Film Festival. The Festival reserves the right to evaluate eligible films for the competition on a case by case basis.
Awards presented:
Grand Prix for the Best Film (Grant of 10,000 Euros, shared by the Director and Producer)
Best Director (Grant of 5000 Euros)
Best Cinematography (Grant of 1000 Euros)
Best Script
Best Actor
Best Actress
Best Original Score
Best Production Design
A film in this competition is eligible for a maximum of two awards (including Grand Prix) within the competition. The Grand Prix and Best Director award and the grant cannot be given to the same film.
1.2 First Feature Competition (17th – 26th of November 2021)
The First Feature Competition is an international competition for debut films. The competition presents feature-length debut (60 minutes and over, first-time feature film directing status) films from around the world completed after 15th of September 2020.
Priority will be given to films with a World or International Premiere. The minimum premiere requirement is a European Regional Premiere. European films and co-produced films presented in their country of origin remain eligible.
The Festival will not accept films in the First Feature Competition that have been in competition at another festival accredited by FIAPF as a Competitive Feature Film Festival. The festival reserves the right to evaluate eligible films for competition on a case by case basis.
Awards presented:
1.3 Baltic Film Competition (17th – 26th of November 2021)
The Baltic Film Competition presents feature (documentaries and animation included) length (60 minutes and over) films from Estonia, Latvia, Lithuania or with significant participation from one of these countries completed after 15th of September 2020.
Priority will be given to films with a World or International premiere, but films which have previously premiered in Estonia are also eligible. The participation of the film in any other competition of the Festival does not exclude the eligibility for Baltic Film Competition. The festival reserves the right to evaluate eligible films for the competition on a case by case basis.
Award presented:
1.4 Rebels with a Cause Competition (17th – 26th of November 2021)
Rebels with a Cause Competition programme showcases the untraditional means of expression of filmmaking, as well as innovative narrative or dramaturgy, symbiosis with other forms of art and new takes on technical solutions or in esthetics. The Competition incorporates both a full feature and a short film section. The films must be completed after the 15th of September 2020. The minimum premiere requirement is a European Premiere.
Priority will be given to films with a World, International or European premieres. The festival reserves the right to evaluate eligible films for the competition on a case by case basis.
Awards presented:
1.5 Additional awards presented
Lifetime Achievement Award
Audience Award (Grant of 2 000 Euros, the award for Director)* Award can be presented for either film from the main festival and/or Just Film Festival programme
Network for the Promotion of Asian Cinema (NETPAC) Award
International Federation of Film Critics (FIPRESCI) Award
Cross Religion award presented by the spiritual leaders of the largest congregations in Estonia
Bruni O'Ya Stipend for Internationally Acknowledged Estonian Talent (with the scholarship of 1000€)
1.6 Non-competitive programme
Films submitted for the non-competitive programme, or not selected for competitions, can be invited to other sections with a minimum requirement being their Estonian Premiere. There is no geographic restriction for films in non-competitive sections. The films must be completed after the 15th of September 2020.
The non-competitive programs are the following.
1.6.1 Current Waves
The program offers a panoramic view of the trends and currents of world cinema, including a selection of festival favourites and fresh films that have caught the eye of the festival’s programme team.
1.6.2 #PÖFFTRENDING
The haute couture of culture documentaries and features, exploring topics such as art, fashion, urban culture etc, offering a fresh perspective on contemporary cultural phenomena and trends.
1.6.3 Doc@PÖFF
A selection of the latest documentary highlights, regardless of their geographic origin or topics.
1.6.4 Midnight Shivers
Over-the-top fantasy spree, the cream of the crop of recent horror and fantasy cinema.
1.6.5 TV Beats
A programme dedicated to fresh drama series, aimed at highlighting the increasingly blurry line between the small and the big screen.
1.7 Programming
The Programming Committee, headed by the Festival Director, selects films for the competitions and non-competitive programmes. The committee also determines the programme schedule and sets the screening order for all films.
Each competition film may be screened a minimum of two (2) times and a maximum of five (5) during the Festival, including press screenings. Consent from the applicant will be asked for any extra screening. The Programming Committee reserves the right to not comment on its decisions as well as the final line-up of the Festival.
1.8 Juries
The Festival Director appoints all the members of the juries for the international competition programmes. No jury member can be involved in the production or promotion of any of the films in the competitive programmes.
1.9 Film delegations
For competitive programmes, the Festival will invite a delegation of up to three representatives per film (the festival will offer three free accreditations and if needed discounted accreditations). The festival will cover the round trip airfare for one delegate, with a preference given to the Director and/or the Main Cast member, as well as accommodation for up to 3 people in the Delegation at the Official Partner Hotel.
For non-competitive films, the festival reserves the right to invite guests upon the decision of the Programming Committee. Detailed terms and conditions for film delegates are provided on a non-disclosed one to one and guest agreement basis.
1.10 Film submission entry procedures
Applicants for Competitive and Non-Competitive Programmes are requested to submit through FilmFreeway:
http://www.filmfreeway.com/blacknightsfilmfestival
Entry applications submitted by post, e-mail or any other form except the online submission form are not considered eligible for selection, unless with prior agreement with the Festival Programming Committee. Submission applications are accepted from March 2021.
The regular submission deadline for competitive and non-competitive feature film programmes is the 1st of July 2021. The festival asks for a submission fee of €69 Euros or $85 USD per film during the regular deadline.
The extended submission deadline for competitive and non-competitive feature film programmes is the 17th of August 2021. The festival asks for a submission fee of €85 Euros or $100 USD per film during the extended deadline.
The final submission deadline for competitive and non-competitive feature film programmes is the 24th of August 2021. The festival asks for a submission fee of €100 Euros or $120USD per film during the regular deadline.
The Festival Director and the Programming Committee reserve the right to waive submission fees for selected applicants, to not comment on their decisions regarding waivers. The Festival reserves the right to select films received at any time and through any means, or process and to refuse late submissions.
If you have questions regarding the regulations or submissions process, please email submissions[a]poff.ee.
By submitting a film to the festival the applicant agrees by the submissions deadline to:
Fill in and submit the entry form via the festival’s online submission form.
Provide a screening link and password via the online submission form or e-mail (the link needs to be visible for at least four programmers or more if needed).
Acknowledge that “selected” status on the online submission or any kind of automated letter from the submission platform form does not guarantee confirmation of the submitted film to the festival.
1.11 Confirmation of films and reimbursement
Upon selection of a film, the Festival will contact the applicant via email and will request to fill a binding entry form.
If the applicant provides misleading information about debutant or premiere status The Festival Director and the Programming Committee reserve the right to withdraw the film from the competition and overall programme.
The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer’s authorised representative has verified the confirmation of the film to the programme.
If for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs to the festival related to the confirmation and programming of the film including the screening fee (when applicable), print delivery and handling costs as well as associated travel costs for the film delegation.
The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival. The festival does not accept or reimburse invoices issued after that date.
Upon confirmation of the film to the Festival’s competitive or non-competitive sections, the applicant agrees to:
Deliver additional promotional materials (biography, filmography and headshot of the Director, high-resolution stills of the film, synopsis, logline/tagline and genre of film, list of technical and artistic credits, list of all production countries in order of contribution and large format print quality poster art-work). Full electronic press kits are preferred.
The approved requirements of the promotional photos for the festival are the following:
Film stills:
Format: landscape, .jpg (.png, .tiff)
Size: 1920 x 1020 px minimum
Director’s portrait image:
Format: portrait, .jpg (.png, .tiff)
Size: 500 x 500 px minimum
Film poster:
Format: portrait, .jpg (.png, tiff)
Aspect ratio: 1,45 (recommended)
Size: 555 x 800 px (recommended)
Provide an HD resolution trailer of the film, or an HD teaser clip minimum a month before the festival with a license to upload on the Festival’s channels online.
Provide a set of at least four different HD resolution excerpts of three-minute maximum length each to enable the promotion of films by television stations and in creative promotional video montages minimum a month before the festival.
Deliver materials for localisation (subtitle files with time-codes and/or dialogue lists in the original film language and in English, spotting list and a screener of the finalised version of the film).
The Festival reserves the right to use all provided promotional materials for publicity purposes and printed materials, including the festival catalogue, press releases, website, social media channels and promotion in media.
The Festival will provide a link (to a form and for uploading files) for delivering film info and materials.
The festival does not accept deliveries on hard disk drives, memory sticks or any other physical format.
The materials required by the Festival for its press releases, catalogue, website and other information/promotion channels (synopsis, technical and artistic credits, bio-filmographies, pictures of the director/s and film stills) and localisation materials need to be provided to the festival by the 20th of September 2021, or within 7 days of confirmation of the film.
If the applicant doesn’t provide the materials required by the Festival by the date set in regulations or by the date agreed with the festival beforehand, The Festival Director and the Programming Committee reserve the right to withdraw the film from the competition.
1.12 Technical requirements and guidelines for film formats
1.12.1 SCREENINGS IN CINEMAS
The accepted screening format for all films in competition and non-competition sections is DCP. Provided DCPs must be DCI compliant (http://www.dcimovies.com/) and adhere to all applicable conditions below.
DCPs must be provided and shipped on industry standard and protected hard drives or delivered digitally with previous confirmation from the festival technical department. Consumer-grade hard drives and memory sticks are not permitted.
Video formats and 35mm prints are accepted only with prior acknowledgement from the festival. All video files will be converted into DCPs by the festival appointed lab to ensure the best possible image and sound quality during playback.
Tapes or Blu-rays are not accepted as screening formats, unless there are no alternatives and with prior acknowledgement from the festival.
All films selected for the festival must be provided with English subtitles, unless they are already in English. All the films from the Official Selection Competition and First Feature Competition, as well as a selection of films from other sections are translated into Estonian.
The festival prefers to transfer local subtitles onto DCPs for ensuring the best possible screening experience. For that purpose DCPs must meet the following requirements: provided screening DCPs must be unencrypted, or with DKDM for festival lab, as original language versions (OV) with separate accompanying subtitles as version-file packages (VF).
If the transfer of translated subtitles onto the DCP is not agreed with the representative of the film, the translations will be shown electronically.
All screening copies for all sections, if provided with any subtitles, must have the subtitles on the active picture area and not in the letterbox area. Dubbed language copies are also refused.
The festival reserves the right to demand new DCP packages free of charge in case of non-compatible DCPs, files are on broken hard drives or other quality standards are not met. These include wrongly placed or missing subtitles, or wrong soundtracks.
Unencrypted DCPs are strongly preferred. In case of encrypted DCPs, the festival requires one test KDM per film free of charge for quality assurance and technical testing for our test-screen or DKDM for laboratory testing. For quality assurance reasons KDM or DKDM is requested to be valid from the date the DCP arrives at the festival but not later than one week before the festival starts till 1 days after the festival.
The producer or film representative is requested to provide appropriate screening KDMs valid from 7 days before the start of the festival and 1 days after the festival, but not later than 72 hours prior to screenings, and 48 hours after the screening. The cost of generating all KDMs will also be the responsibility of the producers or representatives of the film.
If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative. Quality assurance purpose DKDM does not exempt from providing screening KDMs if not agreed upon otherwise.
The festival supports 2K and 4K content. However, not all screens have a 4K screening capability. The festival therefore cannot guarantee that all 4K films will be screened in a 4K resolution.
We can accept high-frame-rate (HFR) or 3D DCPs, however, we are only able to screen them in selected cinema halls. Please notify the festival office if you are planning on presenting a high-frame-rate DCP.
1.12.2 ONLINE SCREENINGS
Due to the current situation in the world, the festival also reserves the right to organise the festival online.
Festival uses a screening platform with Studio Grade DRM for screening films online.
Public viewing is geo-blocked outside of Estonia and is limited to an agreed size of the audience (amount of tickets to screening can be limited). Viewing for film professionals and international press members is accessible globally.
All films that agree with online screenings must present the film in video format. In this case, we recommend a clean film file without hardcoded subtitles. The subtitles, if needed, must be presented as SRT, STL or XML timed subtitles.
The festival reserves the right to refuse and withdraw the screening of the film from the competition or any other section if all requirements are not followed.
Detailed technical guidelines will be available for download along with the festival regulations on the festival website from 1st of June 2021 and also provided along with a confirmation entry form.
Our festival’s technical team, dcinema@poff.ee, will happily help with any queries for all confirmed films.
1.13 Delivery of materials
All costs related to the shipping of publicity materials (posters, brochures etc.) or any screeners are paid by the submitter or film representative. Submitted preview copies may be returned to the submitter or forwarded only at the submitter’s expense.
All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone number as well as the festival address:
Black Nights Film Festival
Attn: Programming
Telliskivi 60a/2, 3rd floor
10412
Tallinn, Estonia
Phone: +372 56 208 308
Costs related to the shipping of the screening copies to the festival are paid by the festival unless otherwise agreed upon. Return shipping costs are covered by the festival unless screening copy is being sent to the next festival for screening.
The festival will return or forward the screening copies within 30 days from the end of the festival unless instructed otherwise by the submitter or film representative. Returns before the Festival closing date must be agreed at least three weeks before the festival, and cannot be guaranteed after that.
The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.
In the event of damage to a copy during the event, the Festival limits its responsibility to the cost of having a new standard copy made at current laboratory rates.
1.14 Using the festival logo
Films that have premiered at the Black Nights Film Festival are required to use the official logo of the festival in their film’s publicity and promotional materials as well as add it to the DCP. We ask not to modify or alter the logo without prior written permission from the Festival.
Youth and Children’s Film Festival JUST FILM 12.11 – 28.11.2021
2 Introduction of Just Film
Just Film presents films in the following programmes:
International Competition programme of youth feature films
International Competition programme on children’s feature films
Non-competitive and/or informative programmes, retrospectives and special presentations
Films eligible for the programmes are feature-length (50 minutes and over) either fiction or documentary and short or half-length films (up to 45 minutes), produced after the 1st of January 2020 with a minimum requirement being their Estonian premiere. The festival reserves the right to evaluate eligible films for competition on a case by case basis.
The applicable screening copies are in DCP format in English or include English subtitles. Films in the competitions may be presented in the PÖFF main programme non-competitive section and touring screenings after Just Film.
Awards presented:
Just Film Grand Prix, International Youth Competition
Just Film Youth Jury Best Film Award
Just Film Youth Jury Best Youth Short Award
Just Film Children’s Jury Best Film Award
Just Film Children’s Jury Best Animated Short Award
ECFA Award
Up to two Special Mentions per Competitive Programme
2.1 Juries
The Festival Director will appoint the Domestic Children’s Jury and Youth Jury, both consisting of five members. Also, an international jury consisting of three film specialists and ECFA (European Children’s Film Association) jury consisting of three ECFA members will be invited. No jury member can be involved in the production or promotion of any of the films in the competitive programs.
2.2 Film submission entry procedures
Applicants for Competitive and Non-Competitive Programmes are requested to submit as a subcategory of Black Nights Film Festival through FilmFreeway.
https://filmfreeway.com/just
Entry applications submitted by post, e-mail or any other form except the online submission form are not considered eligible for selection.
The regular submission deadline for competitive and non-competitive feature film programmes is the 1st of July 2021. The festival asks for a submission fee of €69 Euros per film during the regular deadline. For short or half-length films (up to 45 minutes) the festival asks a submission fee of €13 Euros per film during the regular deadline.
The extended submission deadline for competitive and non-competitive feature film programmes is 17th of August 2021. The festival asks a submission fee of €85 Euros per film during the extended deadline. For short or half-length films (up to 45 minutes) the festival asks a submission fee of €23 Euros per film during extended deadline.
The final submission deadline for competitive and non-competitive feature film programmes is 24th of August 2020. The festival asks a submission fee of €100 Euros per film during the regular deadline. For short or half-length films (up to 45 minutes) the festival asks a submission fee of €25 Euros per film during the final submission deadline.
The Festival reserves the right to select films received at any time and through any means, or process and to refuse late submissions.
By submitting a film to the festival the applicant agrees by the submissions deadline to:
Fill and submit the entry form via the festival’s online submission form.
Provide a screening link and password via the online submission form or e-mail
Acknowledge that “selected” status on the online submission or an any kind of automated letter from the submission platform form does not guarantee confirmation of the submitted film to the festival as the festival needs to consider multiple criteria, such as the screening fee, print/copy fees, availability issues in Estonian territory and other factors.
Deliver additional materials (biography and filmography of Director, stills of the film, synopsis of the film, trailer and poster art-work (if already available) by the means specified by the festival.
2.3 Confirmation of films and reimbursement
Upon selection of the film, the Festival will inform the applicant no later than 1st of October 2021.
The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer’s authorised representative has verified the confirmation of the film to the programme.
If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs to the festival related to the confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs as well as associated travel costs for the film delegation.
The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival.
The festival does not accept or reimburse invoices issued after that date.
Upon confirmation of the film to the Just Film festival’s competitive or non-competitive sections the applicant agrees to:
Provide a trailer of the film either on DVD or online via a non-expiring link.
Deliver materials for localisation (subtitle files with time-codes and/or dialogue lists in the original film language and in English, spotting list and a screener of the finalised version of the).
Grant permission to include the screener in the festivals video library, reserved for jury and accredited industry members only (restricted access). The film representative will be requested to upload the screener into the secure video library environment.
Materials have to be delivered digitally to maarit.mannama[a]poff.ee. The festival does not accept deliveries on hard disk drives, memory sticks or any other physical format, as well as via file sharing programs or services such as Dropbox, Google Drive, Box etc.
The festival may ask confirmed titles to have in addition to the physical screening an online screening on the Festivals secured platform for press and industry and also geo-blocked, limited views online screening on the Festival online cinema website.
2.4 Technical requirements and guidelines for film formats
The accepted screening format for all films in competition and non-competition sections is DCP. Provided DCPs must be DCI compliant (www.dcimovies.com) and adhere to all applicable conditions below.
DCPs must be provided and shipped on industry standard and protected hard drives or delivered digitally with previous confirmation from the festival technical department. Consumer grade hard drives and memory sticks are not permitted.
All films selected for the festival must be provided with English subtitles, unless they are already in English. A selection will be translated into Estonian.
The festival prefers to transfer local subtitles onto DCPs for ensuring the best possible screening experience. For that purpose DCPs must meet the following requirements: provided screening DCPs must be unencrypted, or with DKDM for festival lab, as original language versions (OV) with separate accompanying subtitles as version-file packages (VF). DCPs with burned in subtitles are not accepted in this case.
If the transfer of translated subtitles onto the DCP is not agreed with the representative of the film, the translations will be shown electronically.
All screening copies for all sections, if provided with any subtitles, must have the subtitles on the active picture area and not in the letterbox area. Dubbed language copies are also refused.
The festival reserves the right to demand new DCP packages free of charge in case of non-compatible DCPs, files are on broken hard drives or other quality standards are not met. These include wrongly placed or missing subtitles, or wrong soundtracks.
Unencrypted DCPs are strongly preferred. In case of encrypted DCPs, the festival requires one test KDM per film free of charge for quality assurance and technical testing for our test-screen or DKDM for laboratory testing. The quality assurance purpose of KDM or DKDM is requested to be valid from the date the DCP arrives at the festival till 2 days after the festival.
The producer or film representative is requested to provide appropriate screening KDMs valid from 3 days before the start of the festival and 2 days after the festival, but at least 72 hours prior to screenings, and 48 hours after the screening. The cost of generating all KDMs will also be the responsibility of the producers or representatives of the film.
If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative. Quality assurance purpose DKDM does not exempt from providing screening KDMs if not agreed upon otherwise.
The festival supports 2K and 4K content. However, not all screens have a 4K projection capability. The festival therefore cannot guarantee that all 4K films will be screened in a 4K resolution.
The festival reserves the right to refuse and withdraw the screening of the film from the competition or any other section if all requirements are not followed.
Detailed technical guidelines will be available linked for download along with the festival regulations on the festival website from 1st of June 2021 and also provided along with confirmation entry form.
Our festival’s technical team, dcinema@poff.ee, will happily help with any queries for all confirmed films.
2.5 Online screenings
Due to the current situation in the world, the festival also reserves the right to organise the festival online.
Festival uses a screening platform with Studio Grade DRM for screening films online.
Public viewing is geo-blocked outside of Estonia and is limited to an agreed size of audience (amount of tickets to a screening can be limited). Viewing for film professionals and international press members is accessible globally.
All films that agree with online screenings must present film as video format. In this case we recommend a clean film file without hardcoded subtitles. The subtitles, if needed, must be presented as SRT, STL or XML timed subtitles.
The festival reserves the right to refuse and withdraw the screening of the film from the competition or any other section if all requirements are not followed.
Detailed technical guidelines will be available linked for download along with the festival regulations on the festival website from 1st of June 2021 and also provided along with confirmation entry form.
Our festival’s technical team, dcinema@poff.ee, will happily help with any queries for all confirmed films.
2.6 Delivery of materials
All costs related to the shipping of the screener copy (DVD) and publicity materials are paid by the submitter or film representative. Submitted preview copies may be returned to the submitter or forwarded only at the submitters expense.
All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone number as well as the festival address:
Black Nights Film Festival
Attn: Just Film
Telliskivi 60a/2, 3rd floor
10412
Tallinn, Estonia
Phone: +372 56 208 308
Costs related to the shipping of the screening copies to the festival are paid by the festival, unless otherwise agreed upon. Return shipping costs are covered by the festival unless screening copy is being sent to the next festival for screening.
The festival will return or forward the screening copies within 14 days from the end of the festival unless instructed otherwise by the submitter or film representative. Returns before the Festival closing date must be agreed at least three weeks before the festival, and cannot be guaranteed after that.
The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.
In the event of damage to a copy during the event, the Festival limits its responsibility to the cost of having a new standard copy made at current laboratory rates.
2.7 Film Delegations
For competitive programmes the Festival will invite one representative per film. The festival will cover the round trip airfare for one delegate, with a preference given to the Director and/or a Main Cast member, as well as accommodation for up to 1 guest in the Delegation at the Official Partner Hotel.
For non-competitive films, the Festival reserves the right to invite guests upon the decision of the Programming committee. Detailed terms and conditions for film delegates are provided on a non-disclosed one to one and guest agreement basis.
For non-competitive films, the Festival guest accreditation list will be closed one (1) day before the opening of the festival. After the deadline a fee of €25 Euros will be requested for festival accreditation from the non-competitive film delegates.
2.8 Using the festival logo
Films that have premiered at Black Nights Film Festival are required to use the official logo of the festival in their film’s publicity and promotional materials. We ask not to modify or alter the logo without prior written permission from the Festival.
www.justfilm.ee
Short Film and Animation Festival PÖFF SHORTS 16.11 – 24.11 2021
3 Introduction of PÖFF Shorts
PÖFF Shorts presents films in the following programmes:
International Competition programmes of short films and animation;
International Competition programmes of short films and animation for students;
National Competition programme for short films and animation;
PÖFF and PÖFF Shorts joint competition Rebels With a Cause short film section;
Non-competitive programmes, retrospectives and special presentations.
Applicants for Competitive and Non-Competitive Programmes are requested to submit through FilmFreeway or any other submitting platform indicated by the festival team.
www.filmfreeway.com/PÖFFShorts
Entry applications submitted by post, e-mail or any other form except the online submission form are not considered eligible for selection.
The submission deadline for competitive and non-competitive programmes of PÖFF Shorts is 16th of August 2021.
3.1 Submission
FILMS MEETING THE FESTIVAL REQUIREMENTS MUST:
Be short or half-length films (up to 45 minutes): fiction, documentary, experimental; live-action or animation.
Completed after the 1st of January 2020 (regarding competitive programmes).
Be presented in a HD video screening format (minimum 1920x1080px, Prores, DNxHD), DCP.
Have English subtitles if they are not in English.
Films submitted to the student film competitions must be directed by a film, animation or media student.
Films produced in Estonia or are Estonian-co-productions are also eligible.
The festival reserves the right to evaluate eligible films for the competition and assign the programme section for the film on a case-by-case basis.
Applicants for competitive and non-competitive programmes are requested to submit the film and required supplementary materials only via the indicated online submissions page.
Entries submitted by post, e-mail or any other form except the online submission form are not considered eligible for selection.
The festival reserves the right to refuse late submissions.
SUBMISSION DEADLINES AND FEES:
Submission fees are to be paid by secure online payment with a credit or debit card. Submission fees are non-refundable.
The early-bird submission deadline is 1st of July 2021;
The regular submission deadline is 1st of August 2021;
The late submission deadline is 16th of August 2021.
The Festival Director and the Programming Committee reserve the right to waive submission fees for selected applicants, to not comment on their decisions regarding waivers. The Festival reserves the right to select films received at any time and through any means, or process and to refuse late submissions.
If you have questions regarding the regulations or submissions process, please email shorts[a]poff.ee.
SUBMISSION MATERIALS:
For a successful submission via the submission platform the applicant is required to:
3.2 Programming
The Programming Committee, headed by the Head of Live-Action programming and the Head of Animation programming, selects films for the competitions and non-competitive programmes. For competition programmes preference will be given to films with at least an Estonian premiere.
Each competition film may be screened a minimum of two (2) times and a maximum of five (5) during the Festival, including press screenings. Consent from the applicant will be asked for any extra screening. The Programming Committee reserves the right to not comment on its decisions as well as the final line-up of the Festival.
POFF Shorts works towards achieving a gender equal selection-evaluation process and film programme.
3.3 Confirmation of films and reimbursements
Upon confirmation of the film, the Festival will inform the applicant no later than the 15th of October 2021.
Upon confirmation of the film to the Festival’s Competitive or Non Competitive Sections the applicant agrees to:
Confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer’s authorised representative has verified confirmation of the film to the programme.
If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs to the festival related to confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs as well as associated travel costs for the film delegation.
Please note that the Festival cannot guarantee the use of missing promotional materials in the Festival communications that are delivered after the deadline set by the Festival team upon confirmation of the film in the Festival.
The invoices for the film rights or print loans should be issued and delivered for payment no later than two months from the end of the festival. The festival does not accept or reimburse invoices issued after that date.
If the applicant does not provide the materials required by the Festival by the date set in regulations or by the date agreed with the festival beforehand, The Festival Director and the Programming Committee reserve the right to withdraw the film from the competition.
3.4 Technical requirements and guidelines for film formats
SCREENINGS IN CINEMAS
Screening formats for all films in all festival sections are DCP and video file. PÖFF Shorts requires both versions for it’s screenings.
Provided DCPs must be DCI compliant (http://www.dcimovies.com/) and adhere to all applicable conditions below.
DCPs must be delivered digitally. Information for digital delivery will be provided before the festival.
Tapes, Blu-rays, DVD and all other formats are not accepted as screening formats, unless there are no alternatives and with prior acknowledgement from the festival.
All films selected for the festival must be provided with English subtitles, unless they are already in English.
All screening copies for all sections, if provided with any subtitles, must have the subtitles on the active picture area and not in the letterbox area. Dubbed language copies are also refused.
The festival reserves the right to demand new DCP packages free of charge in case of non-compatible DCPs or if other quality standards are not met. These include wrongly placed or missing subtitles, or wrong soundtracks.
Unencrypted DCPs are strongly preferred. In case of encrypted DCPs, the festival requires one test KDM per film free of charge for quality assurance and technical testing for our test-screen or DKDM for laboratory testing. For quality assurance reasons KDM or DKDM is requested to be valid from the date the DCP arrives at the festival but not later than one week before the festival starts till 1 days after the festival.
The producer or film representative is requested to provide appropriate screening KDMs valid from 7 days before the start of the festival and 1 days after the festival, but not later than 72 hours prior to screenings, and 48 hours after the screening. The cost of generating all KDMs will also be the responsibility of the producers or representatives of the film.
If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative. Quality assurance purpose DKDM does not exempt from providing screening KDMs if not agreed upon otherwise.
The festival supports 2K and 4K content. However, not all screens have a 4K screening capability. The festival therefore cannot guarantee that all 4K films will be screened in a 4K resolution.
We can accept high-frame-rate (HFR) or 3D DCPs, however, we are only able to screen them in selected cinema halls. Please notify the festival office if you are planning on presenting a high-frame-rate DCP.
ONLINE SCREENINGS
Due to the current situation in the world, the festival also reserves the right to organise the festival online.
Festival uses a screening platform with Studio Grade DRM for screening films online.
Public viewing is geo-blocked outside of Estonia and is limited to an agreed size of the audience (amount of tickets to screening can be limited). Viewing for film professionals and international press members is accessible globally.
The festival reserves the right to refuse and withdraw the screening of the film from the competition or any other section if all requirements are not followed.
Detailed technical guidelines will be available for download along with the festival regulations on the festival website from 1st of June 2021 and also provided along with a confirmation entry form.
Our festival’s technical team, dcinema@poff.ee, will happily help with any queries for all confirmed films.
3.5 Delivery of materials
Screening copies should be delivered electronically via indicated means by the festival team upon confirmation.
Festival accepts films uploaded to film distributors' upload environments or can provide its own upload environment. All technical questions and information regarding file formats, DCP’s and upload should be sent to dcinema@poff.ee.
The festival does not accept physical copies for films less than 50GB in file size.
In case of the exceeding file size, details about the delivery of physical copies will be given by the festival team.
3.6 Film delegations
The Festival may invite members of the crew of any film in any section providing either travel, accommodation and/or festival accreditation.
For Film Delegates in both competitive and non-competitive programmes the Festival can offer a maximum of three (free of charge) accreditations per film, with the preference given to the Director and/or Producer.
For the Film Delegates in competitive programmes the Festival can offer a maximum of two nights of accommodation at the Official Partner Hotel. The Festival does not cover travel costs.
For the Film Delegates in the non-competitive section, the Festival reserves the right to invite guests upon the decision of the Programming committee.
Accreditations need to be confirmed as soon as possible (and no later than the set deadline) after confirming the participation of the film at the festival. A fee will apply for extra or late accreditation applications.
3.7 Awards and Juries
PÖFF Shorts festival appoints separate juries for the Animation Competitions, Live-Action competitions and for the National Competition; the juries will choose the winners of each category respectively.
No jury member can be involved in the production or promotion of any film in the competition.
International Live-Action Competition
Juries will also decide upon one European* film in eligible competitions with a candidacy in the short film category of the European Film Awards.
*European according to the rules of European Film Academy, meaning both EU and non-EU, and shall include Israeli and Palestinian.
Winners of the International Live-Action Competition Jury prize for Best Film, International Animation Competition Jury prize for Best Film and National Competition Jury prize for Best Film will be eligible to apply for consideration for the annual Academy Awards should they fit the eligibility criteria as determined by the Academy.
Winners of PÖFF Shorts Competition programmes are given priority status for consideration for the PÖFF main competitions in the future.
The awards and jury members will be announced by the Festival Director no later than during the opening press conference of the Festival.
3.8 Using the festival logo
Films that have premiered at Black Nights Film Festival are welcome to use the official logo of the festival in their film’s publicity and promotional materials. We ask not to modify or alter the logo without prior written permission from the Festival.
shorts.poff.ee